How Blue Dragon Cut Payslip Day from 5 Hours to 10 Minutes
200+ staff. Multiple provinces. One overworked People Executive. This is how Sheldon Sender changed everything.
Blue Dragon Children's Foundation
Blue Dragon Children's Foundation is one of Vietnam's most recognised non-profit organisations, dedicated to rescuing and supporting street children, victims of human trafficking, and vulnerable youth across the country. Founded in 2003, Blue Dragon operates across multiple provinces with a staff of over 200 people β social workers, educators, healthcare staff, and administrators β all coordinated from a central HR team.
Like most Vietnamese NGOs, Blue Dragon relies on MISA for accounting and payroll. Every month, their HR team must distribute individual payslips to every member of staff β a task that sounds simple, but at 200+ people across dispersed locations, quickly becomes an operational burden.
Five hours of repetitive, error-prone work β every single month
Diep Anh is the People Executive at Blue Dragon. Before discovering Sheldon Sender, payslip day was the most dreaded task on her monthly calendar.
5+ hours of manual work
Every month, Diep Anh downloaded each PDF from MISA one by one, renamed it, opened Gmail, composed a new email, attached the right file, typed the employee's name, and hit Send. "I had a checklist of 200 rows," she recalls. "If I lost my place, I had to start over from the beginning."
Real confidentiality breaches
The manual process was error-prone. On one occasion, a staff member in HΓ Nα»i received a colleague's payslip by accident β a serious privacy violation that caused embarrassment for the employee, for HR, and for the organisation. At an NGO built on trust, this was unacceptable.
No reliable audit trail
After a long sending session, Diep Anh had no easy way to confirm which employees had received their payslips and which hadn't. If someone hadn't received theirs, she had to search through her Gmail Sent folder manually β adding even more time to an already exhausting process.
Scale made it worse every year
As Blue Dragon grew β adding new provinces, new social programs, more staff β the manual process scaled linearly with headcount. What took 3 hours at 100 employees became 5+ hours at 200. There was no end in sight.
"I dreaded the first week of every month. I knew payslip day was coming and there was no way to make it less painful."
A demo over lunch. Real payslips within an hour.
A colleague showed Diep Anh a demo of Sheldon Sender during a lunch break. She was sceptical β every tool she'd tried before required IT setup, server configurations, or days of onboarding. She downloaded the free trial that afternoon anyway.
Import from MISA in one click
Diep Anh exports her employee list from MISA as a CSV β a file she already has. She drags it into Sheldon Sender. The app reads the employee IDs, names, and email addresses instantly. No reformatting. No copy-paste.
Drop in the PDF folder
She selects the folder where MISA has saved this month's payslip PDFs. Sheldon Sender automatically matches each PDF to the correct employee by reading the employee ID in the filename. She can see exactly which files matched and which didn't β before sending a single email.
One click, 200 personalised emails
She clicks Send. Sheldon Sender fires off 200 individual emails β each addressed to the correct person, with the correct PDF attached, using her Gmail account. A real-time progress bar shows each email as it goes out. "I watched it send to all 200 in about 8 minutes," Diep Anh says. "I just sat there."
Instant results report
When the batch finishes, Sheldon Sender shows a per-employee report: delivered, failed, or skipped. If anyone's email bounces, Diep Anh sees it immediately and can resend. No more searching through Gmail Sent to find out who got their payslip.
"I thought it would take a whole day to figure out. I was sending real payslips within an hour."
Ten minutes. Every month. Zero errors.
Today, the payslip run at Blue Dragon takes less than 10 minutes from start to finish. Diep Anh opens Sheldon Sender, loads the MISA CSV export, selects the PDF folder, and clicks Send. Every staff member receives the correct payslip, personalised with their name, every time.
Trust restored
Since adopting Sheldon Sender, Blue Dragon has had zero confidentiality incidents related to payslip distribution. Every employee receives their own payslip β nobody else's.
HR time redirected
The 5+ hours previously spent on payslip distribution are now spent on actual HR work: recruitment, staff welfare, training coordination. Diep Anh calls it "the biggest productivity gain I've had in three years."
Easy onboarding for new staff
When a new HR team member joins, the process is self-explanatory. The checklist of 200 rows is gone. There's no institutional knowledge required β just a CSV, a folder, and one click.
βBefore Sheldon Sender, payslip day meant five stressful hours. Now it's ten minutes and done. I genuinely cannot imagine going back.β
Ready to reclaim your payslip day?
Join Blue Dragon and hundreds of other organisations across Vietnam who've automated payslip distribution with Sheldon Sender.